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Saturday, October 12, 2019

Privacy notice

 

LAST UPDATED: May 23, 2018

Bank of America N.A. (“the bank,” “we”) collects personal data from participants for the  International Chicago 5K (the “Chicago 5K”) offline and through the website operated by us from which you are accessing this Privacy Notice:  https://www.chicago5K.com/ (the “Website” and together with the Chicago 5K, the “Services”). Participants can include event participants, volunteers, staff, and other event partners.  This Privacy Notice explains how we collect, use, share and protect that Personal Data.

The bank works with Chicago Event Management (CEM), as an agency, to produce the Chicago 5K. CEM develops, manages and produces  the Chicago 5K.


Personal Data We Collect

We collect Personal Data (information that identifies or relates to an identifiable individual), which may include:


How We Collect Personal Data

You provide us with your Personal Data when you sign up for a newsletter or register to participate in the Chicago 5K.


Uses of Personal Data

We use Personal Data to facilitate your Chicago 5K registration and participation, and ensure that all participants in the event have a safe and enjoyable experience.  This data may be used for the following business purposes including:

We will engage in these activities to manage our contractual relationship with you and/or to comply with our legal obligations. In addition, the Chicago 5K and its partners have a legitimate interest in using the data to ensure a safe event for all.

We may also use your Personal Data to send marketing communications such as by sending you newsletters.  We will engage in this activity with your consent or where we have a legitimate interest.

We may also use your Personal Data to accomplish our business purposes, such as for:

We engage in these activities to manage our contractual relationship with you, to comply with a legal obligation, and/or because we have a legitimate interest.


Disclosure of Personal Data

We may disclose Personal Data to:


Other Uses and Disclosures

We may also use and disclose Personal Data as we believe to be necessary or appropriate to do so:

In addition, we may use, disclose or transfer Personal Data to a third party in the event of any reorganization, merger, sale, joint  venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).  Such third parties may include, for example, an acquiring entity and its advisors.


Sensitive Data

We do not collect medical or health data at the time of registration.  Participants may, however, tell us that they would like to participate in the Athletes with Disabilities program. This information is used only to the extent necessary to facilitate any disability accommodations.

In the event a participant seeks medical attention during an event, personnel at medical aid stations may collect and store individually identifiable medical information during this encounter.


Other Information

“Other Information” is any information that does not reveal a person’s specific identity or does not directly relate to an identifiable individual, such as:

If we are required to treat Other Information as Personal Data under applicable law, then we may use and disclose it for the purposes for which we use and disclose Personal Data as detailed in this Privacy Notice.


Collection of Other Information

We and our service providers may collect Other Information in a variety of ways, including:


Uses and Disclosures of Other Information

We may use and disclose Other Information for any purpose, except where we are required to do otherwise under applicable law.  In some instances, we may combine Other Information with Personal Data.  If we do, we will treat the combined information as Personal Data as long as it is combined.

Certain links may contain content provided by third parties. Those third parties may collect information about your website usage, including information specific to your mobile device or computer (e.g., IP address) when pages are served to your web browser. Further, when you click on a third party link from the Sites and mobile applications (including, without limitation, banner advertisements), that link will take you to a website(s) controlled and operated by third parties that we do not control. When you click on a third party link, you will be subject to that third party’s terms and privacy policy. Please review the privacy policy of all third party websites that you contact prior to sharing your personal information with such websites.

Third Party Advertisements and/or Analytics: We may serve third party advertisements and may use third party analytics service providers to provide us with statistical information.  These third parties display advertisement banners based on an analytics of the statistical data regarding your visits to the Sites or mobile applications in order to tailor advertisements that may interest you. These third parties typically install cookies or other tracking technologies to monitor and record certain behavioral statistics that assist with targeted advertising practices. This Privacy Policy does not cover the methodologies used by third parties. Please review the privacy policy of all third party websites that you contact prior to sharing your personal information with such websites. We are not responsible for the content or practices of any third party advertiser.


Security

We seek to use reasonable organizational, technical and administrative measures to protect Personal Data within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure please immediately notify us in accordance with the “Contacting Us” section below.

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Retention Period

We will retain Personal Data for as long as it is needed or permitted in light of the purposes for which it was obtained. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing relationship with you; (ii) whether there is a legal obligation to which we are subject; and (iii) whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).


Minors

We do not solicit individuals under the age of sixteen (16) to register for the Chicago 5K, and we do not knowingly collect Personal Data from individuals under 16. We require parental consent for the processing of personal data for individuals under sixteen.


Jurisdiction and Cross-Border Transfer

Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers, including the United States, and by using the Services you understand that your information will be transferred to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies or regulatory agencies in those countries may be entitled to access Personal Data.


Additional Information Regarding the EEA

Some of the non-EEA countries are recognized by the European Commission as providing an adequate level of data protection according to EEA standards (the full list of these countries is available here https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en. For transfers from the EEA to countries not considered adequate by the European Commission, we have put in place adequate measures, such as the standard contractual clauses adopted by the European Commission to protect your Personal Data. You may obtain a copy of these measures by following this link: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en


Marketing Communications

We may seek your consent to send communications regarding future races and events and marketing communications from sponsors.  We will ask you to opt in to receiving these communications, which may be revoked by you at any time.

We give you choices regarding our use and disclosure of your Personal Data for marketing purposes.

You may opt-out from:

We will try to comply with your request(s) as soon as reasonably practicable.  Please note that if you opt-out of receiving marketing-related emails from us, we may still send you important administrative messages, from which you cannot opt-out.


How You Can Access, Change or Suppress your Personal Data

If you would like to request to review, correct, update, suppress, restrict or delete persona data that you have previously provided to us, object to the processing of Personal Data, or if you would like to request to receive an electronic copy of your Personal Data for purposes of transmitting it to another company (to the extent this right of portability is provided to you by applicable law), you may contact us as described in the “Contact Us” section below.  We will respond consistent with applicable law.

In your request, please make clear what Personal Data you would like to have changed, whether you would like to have the Personal Data suppressed from our database or otherwise let us know which of the above limitations you would like to put on our use of the Personal Data. For your protection, we may only implement requests with respect to the Personal Data associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.

Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion.


Updates to this Privacy Notice

We may change this Privacy Notice from time to time. The “LAST UPDATED” legend at the top of the Privacy Notice indicates when it was last revised. Any changes will become effective when we post the revised Privacy Notice. Continued use of the Website signifies acceptance of the revised Privacy Notice.


Contacting Us

If you have any questions regarding this Privacy Notice or the International Chicago 5K, please e-mail us at office@chicago5K.com or call 312.904.9800 during regular business hours.

Mailing address
International Chicago 5K
135 South LaSalle Street, Suite 1160
MC: IL4-135-11-61
Chicago, IL 60603
USA

Because email communications are not always secure, please do not include credit card or other sensitive information in your emails to us.


Additional Information for the European Economic Area (EEA)

You may contact our EU Data Protection Officer at BAML.EUDPO@baml.com

Individuals may also file a complaint with a supervisory authority in the EEA competent for their relevant country or region.  A list of data protection authorities is available at http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080.


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